I am Sarah Stokes, an independent specialist teacher.  For these purposes, I act as data controller and am registered with the Information Commissioner's Officer (ICO) under registration number ZC060308.I  am aware of my responsibilities under General Data Protection Regulations (GDPR) and the Data Protection Act, 2018.  This privacy policy provides information on when and why your personal information is collected, how it is used and stored, and the limited conditions under which it may be disclosed to others. 

Any information given to me, either verbally or in writing, regarding your child or your family, will be treated as confidential.

What information will be stored?
Only relevant data for your child’s tuition will be stored. This will include details about yourself and your child including:
* Recent school reports 
* Diagnostic dyslexia reports 
* Family questionnaires completed by parents/carers of the child
* School questionnaires completed by the child's teachers. 

I will only be storing information that is required for your child’s tuition to go ahead. If you have any questions about why specific information is required, please contact me for clarification.
Any information relating to your child is stored as follows: 
* Hard copy record forms are stored in a locked filing cabinet for 12 months following initial assessment session. 
* Information is stored on a secure OneDrive cloud account. 
Information will be stored for the duration of your child’s tuition, unless otherwise specified. This information will be deleted once it is no longer required.

Information about your child will not be discussed with anyone else, except those named on initial agreements (namely parents/carers).

Exceptions can be made where written permission has been given to speak to a named individual, either as a one-off or an ongoing basis, e.g. a grandparent, school or another tutor your child might be working with.

If these permissions have been given, they can be withdrawn at any time and in that circumstance, no further communication will be made.

I will, however, divulge confidential information to the relevant authorities if there appears to be a safeguarding issue that potentially affects a child’s welfare and/or safety.

During the course of our working relationship, you will most likely find out information about myself and my family. This information should also be kept confidential in order to respect my family’s privacy. Parents/carers should not discuss any personal information they see, hear or are informed about, with anyone else.

For more information about your full data rights, please take a look at the Information Commissioner's Office (ICO) website.